How PS5, VR & Xbox Rentals Are Helping Indian Companies Cut Event Costs in 2025
When companies plan corporate events, whether team building offsites, year end parties, or product launches, entertainment is often a major line in the budget. Traditionally, events might include live music, hired DJs, or expensive AV setups. But increasingly, smart event planners in India are choosing to rent gaming consoles like the PlayStation 5 (PS5), Xbox Series X/ Xbox Series S and VR Gaming, transforming gaming into a cost effective, engaging entertainment option.
Rising Cost of Owning Consoles VS. Rental Flexibility
As of 2025, a standard PS5 Disc Edition typically costs around ₹54,990 to ₹60,000 in India, while the Xbox Series X sits at a similar price point. But buying a console is just the start. Accessories, games, controllers, and maintenance quickly inflate the total cost. For a one time event, buying multiple consoles simply isn’t practical: the upfront investment becomes too heavy, and storage, transport, and upkeep add further burden.
By contrast, renting consoles (often bundled with setup, transports, and support) removes these obstacles. Much like renting audio visual gear, a trend that’s long been embraced for events. Console rental allows companies to enjoy top tier gaming experiences without taking a long term costs.
Budget Optimization: More Room for Other Essentials
Saving on console investment frees up cash that can be relocated. Instead of purchasing consoles, companies can invest in quality catering, venue décor, guest hospitality, or even branded giveaways. As some event rental experts point out, renting tech rather than buying allows more flexible budgeting and often reduces costs by a significant margin compared to purchasing outright for one time events.
High Engagement & Memorable Impact for Employees / Attendees
Gaming, especially on high end consoles offers immersive, interactive enjoyment. A gaming corner at an event encourages spontaneous social interaction, friendly competition, and shared experiences. For companies focused on employee engagement or guest experience, a rented gaming setup delivers high impact without the overhead of permanent infrastructure.
Flexibility and Scalability
Whether a small team get together or a large scale corporate conference, console rentals can be scaled to match. For smaller offsites, even a single PS5 or Xbox setup can suffice. For larger events, multiple units can be rented, that too without worrying about long term storage or maintenance once the event ends. This flexibility is always difficult to achieve when buying gear.
How Craving for Gaming Supports Companies in Making Events Cost Effective
In a year where budgets are tightening and expectations are rising, companies are looking for smarter ways to deliver truly engaging experiences. This is where solutions like gaming console rentals become invaluable, they allow teams to introduce high impact entertainment without overspending on equipment that won’t be used again. By choosing flexible renting options, organizations can allocate their budgets more efficiently while still offering employees or event attendees something fresh, interactive, and memorable. Craving for Gaming has been supporting companies across India with exactly this kind of clarity and convenience. Helping teams plan events that are financially sensible, stress free, and powered by the latest PS5 and Xbox setups.